Supervisory Level Clerk: HRM Registry at Northern Cape Department Of Health

REQUIREMENTS :

• National Diploma (NQF 6) in Public Management/ Human Resource Management. Between 0 and 2 years’ experience in the relevant field. Knowledge on the design of the filing plan, working knowledge and understanding of the legislative framework governing the Public Service, knowledge of storage and retrieval procedures in terms of the working environment, National Archives and Record Management Act, Protection of Personal Information Act (POPIA), and the Minimum Information Security Standard (MISS). Knowledge of registry duties, practices as well as the ability to capture data.

DUTIES :

• Supervise the handling of incoming and outgoing correspondence. Supervise the sorting, registering and dispatching of correspondence. Supervisor the distribution of notices. Ensure the provision of efficient filing services. Maintain good labelling of files. Monitor compliance with the National Archive guidelines. Ensure placing of correspondence in the correct files. Monitor and track the movement of files.
• Maintain files by replacing worn out files. Supervise in the process documents for disposal. Supervise the electronic scanning of files and ensure that files are stored safely. Resolve client complaints. Ensure that there is no unauthorised access to the registry. Assist in responding to audit enquiries. Providing supervision and guidance to subordinates. Monitoring and evaluating performance of subordinates and performing other duties a delegated by managers.