HR Officer at Feedem

Job Advert Summary

• We are currently recruiting for Unit People Assistant , to perform administrative duties across Units allocated for, by assisting Unit Manager with the smooth day-to-day HR/Payroll Administrative function within organisation and providing support to employees and management.

Minimum Requirements

Skills and Competencies

• Ability to work under pressure.
• Analytical and Critical Thinking.
• Relationship and Alliance Building Skills.
• Empowering Team Members.
• Organisation culture and values driven.
• Travel around units allocated for.

Qualifications and Experience

• National Diploma in Human Resources Management or Industrial Psychology advantageous
• Minimum 2-year Experience within the HR Environment.
• Previous experience working on any HRIS or Time and Attendance System advantageous
• Own Car and Drivers Licence (position requires travelling to the allocated units)
• Computer literacy –basic level on MS Office

Duties and Responsibilities

Personnel Administration

• Assist with personnel administration procedures by complying with the company’s policies and procedures through conducting audits on the personnel records/documentation at designated region.
• Assist with the transactional admin process in collaboration with the Unit Manager.
• Assist by liaising with the Unit Manager as to ensure that all employees receive proper documentation for but not limited to: Letter of appointments, transfers, terminations, promotions, remuneration adjustment, Promotions, etc.
• Assist with preparing any documents for the Section 197 and Section 189 processes end to end and ensure agreements are drafted successfully.
• Maintenance of employee files or folders as well as any files relating to transactional administration both on physical file and one drive.

Onboarding

• File and create new folders for employees
• Assist with an on-boarding programme to ensure all those appointed within Line management positions understand all HR aspects of the position, for example Induction, ESS, performance management etc.
• The end-to-end onboarding programme include all aspects including but not limited to necessary documents assigned to employee, orientation and weekly induction process, buddy system, presentations etc.

Payroll and Time Attendance

• Scheduling of monthly salary checks and assisting with salary checks.
• Analyse salary checks for the unit and highlight concerns to management as and when required.
• Provide monthly MIS as required by management, analysing the information and providing findings & recommendations.
• Collaborate with payroll monthly, to analyse payroll checks as and when required.
• Assisting with the setting up and configurating of the TGO tablets if need be (with the help of People
• Administrator at the Head Office)
• Capturing of the application leave on the system.
• Capturing of the shifts on the system.
• Create new profiles and users as per request for TGO queries.
• Ensuring that the missed punches or any discrepancies on TGO’s are addressed by the Unit Manager.

Projects

• Facilitate training on rolled out projects within across units.
• Facilitate compulsory training for staff within the units including induction etc.

Recruitment, Selection and Transformation

• Liaise with Talent Acquisition to assist with the recruitment & selection on allocated positions in alignment with the recruitment process and procedure.
• Ensure that the requirements of the Employment Equity Act and other related legislation is adhered to.
• Submission of candidate information to Talent Acquisition Specialist.

Performance Management

• Assist with collating the appraisals and assist with documents for poor performance counselling sessions of employee as and when required.
• Ensure that employees have Job Descriptions and KPIs in alignment with performance management projects.

Labour Relations

• Keep abreast with the legislation and BCEA.
• Advise Unit Managers with IR matters e.g. warnings etc.
• Attend to Labour Relations matters, e.g. trade union consultations (with guideline of people partner), retrenchments, grievances, counselling etc. where required.
• Ensure that the code of conduct is followed accurately in terms of all Labour Relations matters.
• Ensure that Unit Managers are fully aware of and responding to all statutory legislation affecting the catering industry.
• Telegram process – receiving of requests, actioning the requests, and providing feedback that the telegram has been sent to the employee.
• Weekly updating of the disciplinary enquiry excel sheet on one drive regarding any outstanding information from the hearing packs received.

Closing Date

• 2025/08/15