Lead Payroll Specialist (Countrywide) at DataOrbis

Responsibilities:

• Responsible for the management and implementation of all payroll activities in the Smollan Data and Tech Cluster – currently:  Argility, Cquential, FleetDomain, Ashanti AI, DataOrbis, Mediametrics, Clandestine and any other future companies acquired in the cluster.
• Fully functional in Payroll using CRS/DIY Payroll system.
• Submission of UIF Declarations.
• Submission of IRP5’s at Tax year-end and bi-annual tax submissions to SARS.
• Reports for payments, SARS and other third-party payments.
• Ensuring timeous and accurate reports for payments of Garnishees, Pension Fund and Medical Aid
• Prepare EFT files for salaries and other adhoc payments.
• Implement Earnings, Deductions, Company Contributions, Annual Bonuses, Commissions,
• Annual Increases
• Importing batches from Excel into CRS
• Salary checklists and variance reports that enlist all new additions, terminations, maternity etc. for approval by relevant managers.
• Recons before closing off the payroll.
• Filing of all payroll documentation.
• Checking and obtaining approval for all claims, overtime and leave applications in line with policies and escalating any exceptions to the HC Executive/Managers
• Creating and maintaining employee files and ensuring that all required documentation is received and filed.
• Ensuring that Medical aid changes, withdrawals and queries are completed and submitted through the relevant channels
• Ensuring that Old Mutual fund/Pension funds withdrawal forms for terminated employees are completed and submitted to the fund administrator.
• Issuing certificate of service to all terminated employees and UI19 forms.
• Liaise with and assist the auditors for payroll-related queries.
• Resolve employee queries in collaboration with human capital team.
• All ad hoc administration functions.
• Managing all employee information on the payroll system
• Controlling of Leave records and balances
• Managing of high leave balances and submission of report to HC Executive and managers
• Ensuring Employee files are maintained and up to date
• Ensuring POPI compliance is maintained
• Ensuring that processes set by the Smollan Payroll Team are followed and that submission timelines to Smollan are met.

Requirements

• Minimum of 5 years of payroll processing experience for an employer with multiple entities
• Must have proven and relevant payroll experience as well as excellent computer skills
• CRS/DIY Payroll experience advantageous
• Human Resources / Payroll Diploma or similar
• Good working knowledge of payroll processes
• Good working knowledge of payroll systems
• Good knowledge of remuneration and rewards strategies
• Good knowledge of compliance processes and systems
• Excellent organisational skills
• Exceptional interpersonal skills
• Outstanding time management skills
• Excellent communication skills - written, verbal and presentation
• Excellent analytical and problem-solving skills
• Excellent numeracy skills
• Proven customer service skills while maintaining a confidential work environment
• Competent skills in English (written and spoken)